Molesey Head 2020 Accounts

MOLESEY HEAD RACES - RESPONSIBILITY LIST AND ACCOUNT         NOTE THAT THIS RACE WAS CANCELLED DUE TO BAD WEATHER            
MOLESEY VETERAN HEAD
MOLESEY JUNIOR HEAD
Updated 29th April 2020
Andrew Ruddle (Racing Sec)07946 528277Ben Pugh07729 249329Alison Frost07974 827791
Anne O'Connor07960 848862Malcolm Hutton07836 272722Mike Watts07976 419252
David Porteus (President)01590 623703Pat Sinnott07884 438656Dick Kruger001 8023733737
Mark Stollery07931 726730Rob Nesbitt (Treasurer)07979985241John Sheldon01372 810088
Geoff Brown01483 751176Steve Matley07973 727457Jacqui Papillon
Joel Cassells (Capt. MBC)07724 453687Ted Bates (Secretary)07951 638516Britt Bates07931 546184
Sarah Langslow07813 135404Fe Wood (Asst Sec.)07850 270002Hans Peter Ulrich07981 019138
2020202020202020202020192019
HEADINGResponsibleWHO DOES ITStatus PeopleDo byCOMMENTBUDGETBUDGETACTUALACTUALCommentACTUALACTUAL
NeedHaveShortDuplicateHOT SPOTWeeks BeforeExpensesIncomeExpensesIncomeExpensesIncome
RACE PREPARATIONTed/Fe*
Water Safety Boat TedRo-RescueChecked122 boats. On MVH radio and own system to ambulance.?700.00?700.00?485.00part refunded?680.00
First AidPatLone Med LtdOK12Pat to check if any equipment needed?250.00?24.95
Time-keepingMikeMike Watts, Hans Peter, Laurie, David at Start. Tim, Helene, Katie, Bridget at Finish. Training to do98-1*83 at start, 3 at Finish, Mike at base. Reminder session needed. Reminder sessions planned.?20.00?20.00mifi top up?31.96
DaytableTed/FeRevised8Time and event listing, and onto website.
PA for clubroomRob/TedNigelInstalled8Permanent onr paid by MAR?120.00
Check course for obstructionsSteveSteve, PatTo do*4
Order paper numbersAndrewStacey & SonIn progress*460 for Vets, 150 Juniors, front and back at ?3 per 20?40.00
Bow numbersAndrewStacey & SonIn progress*495p x 70. Replace missing, order 50 more?100.00?221.68Reserve Transfer
Prepare course buoysWickTo do*2Turning buoy at top, turnng buoy at MBC, warning buoys at intake and Garrick.
Drop buoys WickTo doDay -13 at head of Garrick, 3 at Sunbury water intake and start turning buoy. MBC turning buoy to be dropped by Marshal 7.
Timing equipment checkTedDone4
Landing stage control and oar removalPeter HartmanPeter, Hugh (a.m.), Alex Madeley, Chris Daley, and Erick. Could be helped by trailer team in p.m.OK4404 Assist crews leaving and returning. Move oars out of way.Ensure landing stage safety. Need new organiser. Hugh assisted Bernard in 2019. What about Hampton? Maybe put alex onto timekeeping and Graeme onto landing stage ?
Check, place bank numbersPatHansPeter on Friday?Decide 110*0Take bank numbers and start and finish signs. Numbers in 10's at 250 paces separation starting from above the water intake. Decide how to handle Middlesex marshalling.?125.00
Start & Finish signs & turning buoyTedWickTo do0Wick on Friday?43.48
RACINGAndrew*
Agree eventsCommitteeApproved12All O/W/Mx: 8, 4x, 4-, 4+ NM 8. Explore 4x+/4+. Junior: 8 J15 16 18. 8x J14. 4x+ J13 14 15. 4x- J16 17 18. 4+ J15 16 17 18. 2x J14 15 16 17 18
Race feesCommitteeApproved12?11 per seat. Estimate 30 eights, 20 fours. This plus 50 crews?10,000.00?1,694.34Incl ?924.34 via BROE?8,360.00
Race fees refund to home clubsRobAfter eventAfterQuid quo pro for help?-700.00?606.98
Open BROE/chargesAndrewOpened 1/18Opened 1/1/20?80.00
BR Fees & AffiliationTedBritish RowingAutomatic8Both events this year?239.00?349.88
Safety adviser :PatOK1108Pat nominates Ted if necessary?12.66
Chief UmpireMark StolleryOK1106
Umpires/ObserversAndrewNames neededIn progress101006
Race CommitteeAndrew M Stollery, A Crawford, Ciaran Hayes, Kathy LongIn progress3306
TRUC RepresentativeAndrewJohn RobsonOK1108
Chief MarshalBen1108Mark Stollery
Race ControlTed1101Gives order to start when satisfied with marshalling and safety items
Safety documents etc.PatApproved 18/1/208Nearly there. Chased13/1/20?100.00?32.00
Safety briefingTed1101dayCoaches to brief juniors
StarterAn umpireOK1104Wait for Race Control to give go ahead, then get crews moving, then call GO for each crew.
Handle entriesAndrewIn progress1101
Ensure pre-paymentAndrewIn progress
Race orderAndrewDue 10/21?10.00
ResultsAndrew/MikeDecideNot due0BR and Website. Display provional/final results in crew room.
Prizes Ted/FeCoventry via SteveDelivered210 medals at ?8.26. Small stock held?1,760.00?1,840.32Reserve TFR?1,825.62
Prize-givingFeDavi, Ted,FeAgreed330Junior 2.30, Masters 4.30. Do we need a PA?
Medal engravingTedNinaAgreed?2. Add towebpage?150.00
MARSHALLINGBen*
Decide marshalling planTed, BenAndrew/ Pat/ Ted/BenReview*4Middlesex unless strong stream, then Surrey
Obtain launchesBenMBC Available MBC, WHS, LEH, Hampton**47 needed. Gurney, Marlow, Gosling, Jukes, Surrey, extra launches available from Hampton/LEH/WHS
Marshals on water - see individual ones belowBenRichard, Neil, Ted, BenIn progress**4Based on two per boat for top 3 boats, then one, though 2 better. But we can't expect all marshals to do all the divisions? 2019 - Ben Ted Paul T Neil Andy M Phil N Graham T Gillian David P
Allocate/rota marshalsBenNot due4Help possible from schools
Marshal 1 BenNeil, RichardOK2204Top Boat. Boats 1-20. Take turning buoy and start sign, if not done on Friday.
Marshal 2 BenTed, Andrew (2 divs)OK22024Middle Boat. Boats 21-40. Take Finish sign and Garrick and Sea Scout buoys.
Marshal 3 BenBenAllocate21-14Lower Boat. Boats 41 and up
Marshal 4BenAllocate1-14Crossover Boat. Only needed if strong stream.
Marshal 5BenAllocate1-14Top of Platt's Eyot Boat. Then before first crew passes, drop back to Finish area.
Marshal 5ABenUmpire on landOK1104At Hampton/LEH on bank, ensures smooth insertion of crews boating here into the file of boats coming from MBC.
Marshal 6BenAllocate1-14Bottom of Platt's Eyot boat.. Before first crew comes by in race, drop back to Astoria.
Marshal 7BenAllocate10-14Manages boats tiurning into MBC. Drops turning buoy.
Launch fuelBenTo doDay -1?75.00?57.00
Get launches readyBenDriversAsk John P440On the dayJohn Parker crew/marshals?
COMMUNICATIONSRob*
Radio ManagerRob RobOK1106Issue/recover radios and hailers, provide etiquette
RadiosRobPurse CommunicationsIn progress624 needed - see Marshalling Plan. Repeater to be at Hampton School. Final number to confirmed?500.00?60.60?432.50
LoudhailersRobPurse CommunicationsIn progress*620 needed - see Marshalling Plan
RepeaterRobPurse CommunicationsIn progress6At Hampton School
Get/return radiosRobPurse CommunicationsArrangeDay -1
PUBLICITYFe*
AdvertsFeNone4Not needed?21.70
Press releases FeIn progress4?110.77
WebsiteTedMW/TedUpdating4moleseyheadraces.org.uk?8.00?7.19?7.19
Mailshot Clubs FeDone4By paper and post. 80 clubs?120.00?202.28
PostersFeDone4150 at .60p?90.00?130.00
Head Races bannerFeDone?96.00Re-usable
CATERINGAnne*
Agree with/without CavanIn progress**
Teas AnneCatering TeamTo find126-61**6Cost of vouchers to be recorded. MBC parents problem being checked by Fe. Numbers not yet checked with Anne.?100.00?750.00?204.70?7.08Resreve TFR?103.28?979.57
Early teas etc coverAnneCavan/AnneOK1106Cost and income included above.
Forecourt refreshmentsFe/Ted/AnneHaloumiBooked6?75.00
Check card readers okTedDone2Explained to Alex
BarTedRachel/CavanCavan ?440*2Cavan have offered staff
Advise beer orderTedMBC Done2Need to check
Helpers' refreshmentsAnneBar/TeasTrack0Coupons?90.00?84.23
FRIENDSGeoff*
Advise eventGeoffDone4?25.00
CONSTRUCTIONTed*
Land HireTed12No longer available. Cricket Club and MBC to be used. ?61.70
Extra toilet hireTedAndersonOrdered3 toilets on forecourt, to be decided?270.00
Trailers and cars planTedPermission from Cricket Club, ResidentsDone6Trailers on on one side of Graburn Way andd north side of Riverside. Boats only to be assTedled in assTedly areas. Traffic handling procedure now drafted.?50.00?50.00
Trailer controlGeoffRob, GraemePlanning43-14Plan when entries close. 2019 - Geoff Kathy Caroline Carol
Parking SuspensionGeoffElmbridgeObtained4Graburn Way. Is it worth ?200 or can we get a final reduction??100.00?100.00Refunded
Road signs/cones Friday nightTedGeoff, Ted, Fe, JohnTo do330-1Have cones and jackets?50.00?56.05?132.61
Boat assembly areasTedBooked8Cricket Club and MBC
ADMINISTRATION Ted/Fe*
River PermissionTedReceived8
Advise lockkeeperTedTo do2
Advice lettersTedDone8RUG - OK, Hampton School OK, LEH, 2 Sailing Clubs OK, Police, 3 schools at MBC -OK
Resident lettersTedIn progressOctagon, Berkeley, Ash, Taggs, Garrick
General secretarialTed/FeIn progress12?120.00?144.89Meetings and colour copes?117.36
Advise sponsorsTedDone8Posters and Christmas cards sent?17.80
Book clubTedRachel Done12Done
Do the budgetRob/TedDone6
InsuranceTedTowergateIn place6Share of ?532 with MAR. Check renewal.?280.00?280.00Refundable??266.00
Docs for registrationAndrewNot due1Entry forms, RA copies, instructions
Registration desk MBCJacquiJacqui, Bob OK2204Check/collect crew payments, issue numbers, take/refer queries. Ready 10.30. Need to agree system.
Hampton representativeTed?Find10-1*4Needs equipping. 2019 - Annie Brock Kirsten
Information TeamFeDavinder21-1*2Wandering about, assisting.
Advise helpersTed/FeTo do**1Do final check
General help at clubTedFeOK1100
Accounts Rob/TedNot due-10To follow
Thank all helpersTedNot due-5After race in writing/party?160.00?105.70
ContingencyContingency?250.00?100.00
?2,264.90TFR from Reserve
TOTALS7056-145TOTALS?5,882.00?10,125.00?4,722.85?4,551.32?4,616.23?9,339.57
?4,243.00Surplus?171.53Deficit?4,723.34Surplus
Hot spot count12/12/201901/07/202001/18/2020ANALYSISBUDGETBUDGETACTUALACTUALACTUALACTUAL
*131914ExpensesIncomeExpensesIncomeExpensesIncome
**354202020202020202020192019
RACE PREPARATION?1,355.00?0.00?941.68?485.00?736.91?0.00
Overall number of tasks9090RACING?2,339.00?9,300.00?2,459.96?1,694.34?2,697.00?8,360.00
MARSHALLING?75.00?0.00?0.00?0.00
COMMUNICATIONS?500.00?0.00?60.60?0.00
Staff short5214PUBLICITY?218.00?0.00?457.17?0.00?117.96?0.00
Staff needed7065CATERING?190.00?825.00?204.70?7.08?187.51?979.57
FRIENDS?25.00?0.00?0.00?0.00?0.00?0.00
CONSTRUCTION?370.00?0.00?156.05?100.00?244.31?0.00
ADMINISTRATION?810.00?0.00?442.69?2,264.90?589.06?0.00
TOTALS?5,882.00?10,125.00?4,722.85?4,551.32?4,572.75?9,339.57
?4,243.00Surplus?171.53Deficit?4,766.82
SUMMARY & COMMENTS
BANK CHECKCOMMENTSNOTE: RACING EXPENSES DEDUCTED FROM FEES
StartingNow1 The Initial loss was covered by taking into stock through the Reserve Account items that are reusable in the future - ?2265, and deducting 8% from Race Fees before refund - ?1003. This leaves a small deficit of ?172DescriptionRace Cost
General?3,517.1111/05/2019?3,115.5926-Apr2 Whilst the stock has a cash value, it will not be realised until MHR 2021.Radios/Hailers?-60.60
R&D?16,456.3611/05/2019?11,074.3526-Apr3 Race fees would have exceeded ?10kAffiliation ?-120.00
4 All our regular suppliers gave us very favourable cancellation terms.Teas?-200.00
MAR advance costs?20.00Friend - Kruger5 The bank account figures shown here match the current statements.Insurance Tgate?-280.00
?20.00Friend - Lusty6 At the moment our 'Pluvius' reserve is down to ?7735 from ?10,000 until the stock items are used.Rescue boat?225.00
($252.00)InsuranceRescue boat?260.00
($17.99)MAR WebsiteTiming?-20.00
Boat numbers?-221.68
MAR TOTAL($229.99)Timing?-20.29
Rescue boat?-350.00
RESERVE ACCOUNT STATUSRESERVE ACCOUNT TRANSACTIONS Balance Sheet11/05/201904/26/2020Rescue boat?-350.00
4/11/19Prize medals?-1,840.32
Pluvius?10,000.00Agreed donation to MBCBarclays Bank General a/c?3,517.11?3,115.59Publicity?-79.65
1/3 Paterson Legacy?938.00?469.00TV screenBarclays R & D a/c?16,456.36?11,074.35Club mailing?-122.23
Provision for renewals??1,000.00?150.00Trophy BoxesTotal Bank a/cs?19,973.47?14,189.94Publicity?-85.40
Provision for events ??1,000.00?589.00PA SystemStock?2,264.90?-3,265.17
Surplus for MBC Donation?3,518.36?1,000.00Room DonationTotal Assets?19,973.47?16,454.84
Balance 4/11/19?16,456.36?143.954 tablesFlow of Funds?3,518.63Less stock?2,262.00
26/4/20?520.00Shoes OctagonAppropriation AccountRace costs?1,003.17
Donation made?2,871.95?2,871.95TOTAL- MBC donation?2,871.95
Regatta expenses?245.16Regatta expenses- Regatta Expenses?245.16
MHR Reserve items?2,264.90?80.00Trophy cloth- MAR advance costs?229.99
?180.00Generator- MHR Loss?171.53
Blalance?11,074.35?6.87InterestNet Fund Flow?3,518.63
?7.97Interest
Pluvius?7,735.10?245.16TOTAL
Paterson Legacy?938.00Held in stock for MHR/MAR
Provision for events ??1,000.00?1,840.32Medals
Provision for renewals??1,400.90?221.68Numbers
?202.90Teas
?11,074.00?2,264.90TOTAL
Prepared by Ted Bates - Secretary
TOTAL EXPENSE FROM RES'VE?5,382.01Approved by Rob Nesbitt - Treasurer
SECRETARY HAVE READY FOR THE DAY
Crew entry bookRace numbersLong cableCash float
Payments due/paid listDuct tapePaperSigns for changing room codes
Cash receipt formRace order copies (60)Cheque bookPrinter
Safety pinsCoxes briefingRiver MapI-Zettle and wifi
AlmanackLife-jacketsHi-vis jackets
Refreshment vouchers
DO ON DAY (HELP FROM COMMITTEE)
Start and warm up launches, provide life-jacketsPut flag upSet up registrationMedals readyCheck PA
Have buoy and signs ready for first launchPrepare for cox briefing Set up tables/beer/tea/radios
Brief marshallsPut up river mapSet up timing office